Generative AI Policies

Generative AI Policies

Generative Artificial Intelligence and AI-assisted technologies are increasingly being used in research and scholarly publishing. These technologies can assist researchers and authors throughout the research and manuscript preparation process, including improving language quality, organizing content, supporting coding activities, generating visualizations, and facilitating literature exploration.

At the same time, the use of Generative AI requires clear standards to maintain transparency, research integrity, accountability, confidentiality, and responsible scholarly communication.

For Authors

1. Use of Generative AI and AI-Assisted Technologies in Manuscript Preparation

Authors may use Generative AI and AI-assisted technologies to support manuscript preparation, including improving grammar, spelling, language quality, readability, manuscript organization, translation, coding, literature exploration, and the preparation of explanatory visual materials.

However, Generative AI must not replace the authors' scientific reasoning, interpretation, critical evaluation, originality, or intellectual contribution.

Authors remain fully responsible and accountable for the content of their submitted and published manuscript.

2. Responsible Use of AI Tools

Authors should critically review and verify AI-generated information because AI systems may produce inaccurate, incomplete, biased, or fabricated information, including incorrect or non-existent references.

Authors should not upload unpublished manuscripts, confidential datasets, personal information, proprietary information, or other sensitive research materials to AI platforms when appropriate confidentiality and data protection cannot be guaranteed.

3. Disclosure of Generative AI Use

Authors must disclose substantive use of Generative AI or AI-assisted technologies in manuscript preparation. The disclosure should identify the AI tool or service, its purpose, and the nature or extent of its use.

Authors may use the following statement:

Declaration of Generative AI and AI-Assisted Technologies in Manuscript Preparation

During the preparation of this manuscript, the author(s) used [NAME OF AI TOOL/SERVICE] for [DESCRIBE PURPOSE]. After using this tool/service, the author(s) reviewed and revised the content as necessary and take full responsibility for the content of the manuscript.

4. AI Cannot Be an Author

Generative AI systems, AI tools, chatbots, and other AI technologies cannot be listed as authors or co-authors of manuscripts submitted to JASIM.

Authorship requires human accountability and responsibility for the research and publication. Human authors remain responsible for all content submitted to and published by JASIM.

5. AI-Generated Figures, Images, and Visual Materials

When Generative AI is used to create explanatory figures, flowcharts, conceptual frameworks, or graphical illustrations, authors should disclose the AI tool used in the relevant figure caption and in the manuscript's AI declaration.

Generative AI must not be used to fabricate, falsify, manipulate, or alter research data, experimental results, scientific evidence, or other materials in a manner that could mislead readers.

For Reviewers

Reviewers play an important role in maintaining the quality, confidentiality, and integrity of the peer-review process.

Reviewers must not use Generative AI tools to evaluate manuscripts, prepare review reports, generate substantive review comments, or make recommendations based on AI-generated assessments.

Reviewers must not upload, share, or process confidential manuscript information through external AI platforms, including manuscript text, figures, tables, datasets, supplementary materials, reviewer comments, or confidential editorial communications.

For Editors

Editors are responsible for maintaining the integrity, fairness, confidentiality, and quality of the editorial process.

Editors should not upload confidential manuscripts or unpublished research materials into AI systems that cannot provide appropriate confidentiality and data protection safeguards.

AI tools must never replace editorial judgment. All editorial decisions, including decisions concerning acceptance, revision, or rejection, must be made independently by the responsible human editor.

Policy Updates

Generative AI technologies and their applications in scholarly publishing continue to evolve rapidly. JASIM will periodically review and update this policy to reflect developments in AI technology, research integrity, publication ethics, copyright, confidentiality, and internationally recognized scholarly publishing practices.

References

  1. Elsevier – The Use of Generative AI and AI-Assisted Technologies in Writing and Peer Review.
  2. World Association of Medical Editors (WAME) – Recommendations on Chatbots, Generative AI, and Scholarly Manuscripts.
  3. STM Association – Recommendations and guidance concerning the responsible use of AI in scholarly publishing.
  4. Committee on Publication Ethics (COPE) – Guidance on authorship, publication ethics, and responsible use of emerging technologies.